What Is CMMS Software?
CMMS is basically an abbreviation for Computerized Maintenance Management Software which refers to set of programs that are designed to enhance effectiveness and efficiency of maintenance activities. On the other hand, a lot of people are wondering on what it really does. The answer lies on the features that it has.
It is only feasible to improve maintenance effectiveness and efficiency as well when maintenance functions are monitored, scheduled and planned. With this being said, most of the CMMS solutions contain varieties of tools that assist in accomplishing this including work dashboard to understand schedule and workload, automated work requests, collection of equipment and asset detail similar to serial number, location, description, cost and install date, inspection checklist organizer as well as generator, ability to schedule rounds on periodic, monthly, weekly or even daily basis, computerized generation, tracking and scheduling of all management like work orders, repairs and preventive maintenance as well as the use of mobile handheld devices in removing paperwork and increasing mobility.
For people who are not IT oriented, CMMS system could be run on your company’s computers or perhaps, hosted or web based. Each method of course has its pros and cons but in general, web based CMMS is offering lower TCO or Total Cost of Ownership. The moment when CMMS solution has been integrated with maintenance staff and management trained on using the program, work orders, work requests, it is the time when preventive inspections, repairs and maintenance can be assigned, scheduled and processed.
The results are then transmitted to CMMS by using mobile devices. Results are stored and are used for providing various management reports so by that, maintenance managers know where their assets are as well as the condition that they’re in.
As work management process is streamlined, the maintenance of staff effectiveness and efficiency as well are increased. It’s expected to gain around 10 to 30 percent decrease in repair, operational and maintenance cost assuming that it’s implemented properly. The decrease in cost using the tools aforementioned is due to the reason that such solution allows maintenance management, organizes work management and eliminates paperwork which become proactive.
It has therefore become possible for maintenance and facilities managers to lower their labor costs by means of having less untimely emergency repairs, lower energy bills, increase the useful lifecycle of assets via better preventive maintenance, lowers the capital expenditures since assets need major repairs or replacement less frequently with proactive maintenance operation.
So in short, CMMS solution is giving maintenance and facility managers better control for making maintenance management a well run and visible function in the organization.
Suggested Post: Recommended Reading